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Call for Collaborative workshops

OS FAIR 2025 will give the possibility to selected projects, organisations and initiatives to organise a workshop addressing any of the conference tracks.

OS FAIR 2025 provides a forum for the presentation and discussion of work related to the foundational or more concrete aspects of Open Science: from policy formulation and implementation, infrastructure and service provisioning to turn Open Science into practice, to building and sustaining the human element to support it in the long run.

The OS FAIR 2025 organising committee invites proposals for workshops which may vary between 90 and 180 minutes.

THE DEADLINE FOR SUBMISSIONS IS 7TH MAY 2025.

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Conference Tracks

Workshops should emphasise current topics of particular interest to the broad community of Open Science based on the conference's tracks. Proposals shall favour and encourage the participation of attendees.

Contributions to the main tracks may include, but are not limited to, the following topics:

Cross-cutting themes:

AI in Open Science | Policies for Equity & inclusion

Beyond Compliance: Measuring and Maximizing Open Science Impact

  • Societal Impact
  • Open Science in a context of competitiveness, research security, and dual use
  • The influence of Open Science on policy
  • Monitoring showing the impact of Open Science

Open, but at What Cost? Research Security & Open Science

  • Balancing openness and security
  • Dual-use and ethical risks
  • AI risks in Open Science
  • Global competitiveness & openness
  • Trust and governance
  • Technical implementations to support open science

Building the Digital Backbone: Open Science Infrastructures

  • Repositories and metadata
  • Diamond Open Access
  • AI-enhanced infrastructures
  • Sustaining Open Science infrastructure
  • Federated and national infrastructures

Rethinking Research Assessment

  • Beyond impact factors
  • Collaborative assessment models
  • Open Science & career progression
  • Policy perspectives on assessment reform
  • AI in peer review

Open Science for All: Skills & Community

  • Training Open Science skills
  • Community engagement
  • AI literacy for researchers, support staff, funders
  • Open Science in education
Submit your proposal

Please use templates below as a guide*

*note that you have to copy all details of your proposal in the submission portal (bottom right of the Call for Contributions tab).

GUIDANCE

Proposers are asked to submit a short abstract (maximum 250 words) that describes all key characteristics and contributions of the workshop:

  • Focus
  • Relation to the overall objective of the conference
  • Target audience
  • Learning outcomes
  • Format and Structure
  • Draft Agenda
  • Speakers
  • Equipment

- Abstract length should be a minimum of 150 words and should not exceed 250 words.
- The language of the conference will be English; therefore, the abstract must be in this language.
- All submitted abstracts will be peer-reviewed by the Conference Programme Committee.

WORKSHOP TEMPLATE:  .DOCX .ODT

EVALUATION

Workshop proposals will be evaluated primarily on their potential to stimulate interesting discussions, facilitate the exchange of ideas, promote collaborations, and contribute to a concrete roadmap for open science implementation.

Additional criteria are:

  • Relevance
  • Impact on the wider community
  • Level of innovation
  • Originality
  • Interaction with the audience
  • Openness and Fairness of the solution / method / product
  • Quality and detail of the application form

Applications will be evaluated by the Conference Programme Committee.

Travel support

We can offer limited travel support for speakers from low and middle income countries. If you are selected and would like to benefit from this support, please reach out to us.

Important dates

  • Abstract submission deadline: 30 April, 2025
    Extended: 7 May, 2025
  • Notification of acceptance / rejection: 23 May 2025
  • Conference Dates: 15 – 17 September, 2025

Please note that the Open Science Fair 2025 is intended to be an in-person event. We expect all contributors (or their representatives) to be able to attend the conference on the premises.

Contact

SEND AN INQUIRY

If you have any questions, don't hesitate to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.