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SOCIAL PROGRAMME FEES 2023

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Date: Wednesday 27 September 2023

Time: 11:30 - 13:30pm CEST

Workshop 1:

Room: TBC

Improving the efficiency and quality of institutional OA publishing

[Organizers: EIFL, Lithuania, SPARC Europe, The Netherlands, cOAlition S, Belgium, OPERAS AISBL, Belgium]

In the transition towards open access, institutional publishing is challenged by fragmentation and varying service quality, limited visibility, and sustainability. We will pay special attention to ‘Diamond’ models of publishing that are scholar-led and owned and do not charge fees for reading or publication to either readers or authors.

This workshop, hosted by DIAMAS project, will present current project results and discuss the following issues:

Coordinating and improving the efficiency and quality of institutional publishing by co-creating an Extensible Quality Standard for Institutional Publishing (EQSIP) with various scholarly communities. This quality framework will contribute to professionalizing, strengthening and reducing the fragmentation of institutional publishing in the European Research Area (ERA).

Building institutional publishing communities of practice and co-creating a Common Access Point, institutional publishing registry, publishing guidelines, training materials, self-assessment tools, knowledge exchange hub and collaborative tools.

Building and enabling the financial sustainability of institutional publishing, co-creating diamond OA financial models and shared cost frameworks.

Formulating community-led, actionable recommendations and strategies for institutional leaders, funders/sponsors/donors, and policymakers in the ERA on diamond OA.

Participants will have an opportunity to contribute to and co-create quality standards, support materials, sustainability guidelines and policy recommendations for diamond OA institutional publishing, which will feed into ongoing DIAMAS work.

Draft agenda

Quality (60 minutes)

Quality evaluation criteria, best practices, and assessment systems for Institutional Publishing Service Providers (IPSPs) with a focus on funding; ownership and governance; open science practices; editorial quality, editorial management, and research integrity; technical service efficiency; visibility, including indexation, communication, marketing and impact; and Equity, Diversity and Inclusion - Presentation and discussion (30 minutes)

EQSIP 1.0 - Presentation and discussion (30 minutes)

Community: What do we want to have in the Common Access Point? - Presentation and breakout session (45 minutes)

Financial sustainability: What does this mean and what do we need? - Breakout session (45 minutes)

Actionable recommendations and strategies - Breakout session (30 minutes)

The workshop format will include group (break-outs) and panel discussions.

Learning outcomes

Understand existing quality evaluation criteria, best practices, and assessment systems for Institutional Publishing Service Providers (IPSPs) developed by international associations, RPOs, governments, and international databases.

Understand financial sustainability.

Be able to conduct self-assessment.

Design recommendations and strategies on diamond OA institutional publishing for institutional leaders, funders/sponsors/donors and policymakers in the ERA.

Workshop 2:

Room: TBC

Beyond DSpace 7: the FAIR Repository Platform

[Organizers: 4Science, Italy]

The “Beyond DSpace 7” Tutorial aims to introduce the latest version of the DSpace platform to the audience and discuss the features particularly relevant in the context of the Open Science FAIR.

Repository managers and Open Science officers will find it useful to have updated information about the status of the most adopted open-source repository platform worldwide, and how it enables FAIR principles.

The first part of the tutorial will provide a general overview of the DSpace 7 architecture and showcase its basic features, then it will go deeper into interoperability aspects relevant to reach the FAIR goals.

DSpace 7.6, the most recent version at the time of the workshop, is expected to support the FAIR Signposting Profile with minimal configuration. The audience will be instructed about how to enable and check the features.

In the second part, the status of the COAR Notify implementation in DSpace 7 will be presented. The COAR Notify project funded the implementation of the protocol in DSpace to be available out-of-box in DSpace 8 and as a patch for DSpace 7 users. At the time of the workshop the implementation phase of the project will be over, and the pilot phase underway. A patch will be available for DSpace 7.6 for those who cannot wait to have it implemented out-of-box in DSpace 8. Early adopters will be encouraged to provide feedback to the community. The Notify protocol implementation in DSpace will be showcased exploring some of the scenarios that it will enable such as integration with overlay journal platforms, open peer-review services and crosslinking among publications and data repositories.

Interactive polls will be proposed during the workshop to gather information from the audience about their current knowledge of the FAIR principles, enabling technologies, ongoing initiatives and expected benefits for their local communities. This information will be shared with and used by the DSpace community at large to prioritize future actions.

Learning outcomes

Features and characteristics of DSpace providing support for the FAIR principles

Workshop 3:

Room: TBC

Navigating data lakes for Earth and marine science: FAIR Data management and Service Interoperability in practice

[Organizers: Trust-IT Services, Italy, MARIS, VLIZ, CNRS, IFREMER, Neovia]

To manage and provide access to a large amount of data, a federated or distributed Data Lake can be a solution but it presents some technical bottlenecks and sustainability constraints. For the federation of services it is crucial to achieve technical and semantic interoperability between the services for providing added value to users. “Just providing API’s” is not sufficient. As a basis each data access service (being a “plain” dataset access service or a more advanced subsetting service) needs a FAIR service description which includes e.g. the expected input, output, processing capacity, data policy (CC-BY), etc.

Both Blue-Cloud 2026 and FAIR-EASE run into this complex data lake challenge which could be well supported by FAIR service descriptions. Blue-Cloud 2026 is active in the marine domain developing virtual labs, work benches for Essential Ocean Variables (EOVs) and a Virtual Research Environment (VRE) on top of Blue Data Infrastructure services, and, FAIR-EASE develops similar services on top of data access services in the multi-disciplinary domain. Both projects (in coordination with other projects (e.g.,EuroSciencesGateway) contribute to the implementation of the EOSC interoperability framework.

This workshop is envisioned as an addition to the Blue-Cloud Training Academy, which aims to stimulate the uptake of FAIR data practices in marine science and neighbouring disciplines, through contributions by key actors such as EuroGOOS and IEEE. The workshop also has a strong overlap with the FAIR-IMPACT project regarding development and uptake of FAIR service descriptions (expansion of FAIR software) and methods for assessment.

The session has a global coverage

The workshop would include 4 sub-topics:

The Mythical Data Lake [Marc Portier in FAIR-EASE]

VRE (process data As FAIR As Possible) [Marie JOSSE & Yvan LE BRAS in FAIR-EASE on Galaxy / D4Science for Blue-Cloud]

FAIR Data Discovery and Access [Peter THIJSSE and Tjerk KRIJGER for both projects]

Interdisciplinary user environments [Maria-Luisa CHIUSANO for FAIR-EASE, Virtual Lab in Blue-Cloud]

Draft agenda

0:00 Introduction and context

10:00 polling exercise

20:00 Sub-topic session (15’ per sub-topic)

80:00 Wrap-up and conclusion

Engagement

The general idea is to gain on the dialog of both projects to open it to the audience and gather feedback on their own challenges and practices.

Live polling to involve the audience asking questions on data lakes, virtual research environments, to collect perspectives after the presentation of each sub-topic as well as an ice breaking session to introduce the workshop and install a “feedback spirit”

Learning outcomes

Practical examples of Data Management and service interoperability for Earth science and environmental communities.

Cookbook with examples

Potentially identify a way forward for FAIR service descriptions

Date: Wednesday 27 September 2023

Time: 10:45 - 12:45 CEST

Session:

Panel Discussion on Emerging publishing models

Details and speakers TBC.

Workshop:

What do you need? A collaborative approach to understanding OER requirements across all stakeholders

[Organizer: University of Vienna, Austria]

Analogous to activities in the area of Open Access and Open Data in research which are largely already institutionally anchored, Open Educational Resources (OER) are beginning to establish themselves in European higher education. These are meeting with increasing interest among teaching staff, students and management levels. In addition to building up competence in the use and creation of OER, their availability is of central importance to ensure the acceptance of OER. Thus, in addition to publications and research data, there is an increasing demand from policy makers concerning sustainability to make teaching content available long term and for everybody. Furthermore, university staff itself also make demands on OER and their infrastructure as well as the accessibility of OER.

Therefore this workshop aims to start bridging the gap between users, producers, infrastructure managers and policy makers to make their individual requirements and perspectives visible to decide on possible next steps for the institutions to turn Open Education into practice.

Important to note in this process of building OER infrastructure and services is the diverse affiliation of the involved stakeholders (e.g. staff of e-learning centres, central IT services or libraries) among their higher education institution. In order to successfully support research and teaching staff in the sense of Open Education and Open Science the interdisciplinary cooperation of these departments is required.

Draft agenda (120 minutes):

Kicking off the session with a short input on the institutional anchoring of OER and building infrastructure and services for OER in the higher education sector with focus on the potential of the interdisciplinary cooperation of e-learning centres, central IT services and libraries and overview of Open Education Austria Advanced as an example of a current working project in this context (20 min)
Participants will then divide into groups of either OER users and content producers or service providers, infrastructure managers and policy makers. The groups will then discuss in a world café format what their individual needs and requirements for an infrastructure and services for OER are. During this world café I will support each groups by asking questions to kick off discussions and get the participants to reflect on the different OER requirements across all stakeholders. (40 min)
Then there is a short break planned to take a step back from the findings and the discussion and regain ideas for the final group discussion. (10 min)
After that follows a presentation of the world café results to consult the collected requirements and to summarise the different perspectives. (20 min)
Finally there will be a group discussion in order to find next steps in the future of Open Education and how identified synergies will make it possible to turn Open Education into practice at universities. The potential of the cooperation between e-learning centres, central IT services and libraries for the establishment of open practices in the higher education sector is exploited. Overall aim is to start bridging the gap between users, producers, infrastructure managers and policy makers regarding the different OER requirements when it comes to building an OER infrastructure or services to support researchers and teaching faculty in the long run. (30 min)

Audience:

This interdisciplinary workshop aims at the target audience of researchers and teaching faculty in their role as OER users and content producers, but also members of e-learning centres, central IT services and libraries, such as research infrastructure and repository managers, policy makers from these institutions in their role as service providers. Therefore a diverse group discussion is made possible, to not only state the individual needs and requirements for an infrastructure and services for OER from the user-point of view but also from the service provider perspective.

The workshop can be attended by a maximum of 25 participants in order to ensure enough space and speaking time, if the workshop room / space is making it possible.

Learning outcomes:

Participants will:

understand the importance of OER and the need for institutional anchoring and infrastructure development to ensure their availability in higher education.
gain insight into successful interdisciplinary cooperations between e-learning centres, central IT services and libraries, and how this collaboration can generate synergies between Open Education and Open Science.
be able to identify the diverse requirements and perspectives on OER from different stakeholders, including users, producers, infrastructure managers, and policy makers.
engage in discussions and exchange ideas on the development of infrastructure and services for OER to support university teaching and research in the long run.
be able to generate synergies between Open Education and Open Science and to decide on possible next steps for their institutions to turn Open Education into practice.

Workshop:

Open Science Game: Open Up Your Research [Organizer: UZH, Switzerland]

We propose a 45-minute workshop in which we take people through an interactive game that we developed to educate people about Open Science. We will take people through the questions (they answer on their phones and whatever the majority decides, will be the decision the researcher in our game will take). After every turn the interactive game takes, we discuss the question and the implication the answer has. Seeing the game is developed for a more junior audience, the actual answering of the questions will be less important, rather, we will spend time to discuss the game on a meta level: is gamification a good way to introduce Open Science to a wider audience?

The game explores what open science entails, how open science practices can be applied, and how an open approach differs from a more traditional research. In the game we follow Emma, a young researcher, on her way to a doctorate and have to explore precisely these questions. Should I write a data management plan? Pre-register my thesis? What is the advantage of making my data and code FAIR? Can’t I put this off until later? And where should I publish? At each stage of the research process, Emma must decide whether to practice an open science approach or go the traditional route.

The initial idea for this interactive game was developed because of the lack of suitable media that coherently presented open science practices in the research process from the perspective of the researchers.